Who it's for
Tell Kevria Calc what kind of provider you are and it tunes the calculators, item numbers and documents to how you actually work.
Shift-based rosters with support ratios (1:1 through 2:3), sleepovers divided correctly, SIL item numbers, and a day-by-day Schedule of Supports with public holiday dates billed at the right rate.
Budgets entered up front, therapy lines per discipline, joint core + clinical schedules, and per-category remaining so nothing quietly runs dry mid-plan.
Track projected against actual spend per line, log claims as invoices land, and export clean reports for plan reviews and audits.
Hourly service schedules with the right price caps per discipline — OT, physio, speech, psychology, behaviour support — plus travel and consumables.
What you get
A guided workspace — Setup, Budgets, Roster, Documents — with the numbers updating live at every step.
One click generates a professional PDF — every support line with its NDIS item number, shift times, ratios, weekly and plan totals, public holiday dates billed at the holiday rate, and signature blocks. Summary or full day-by-day layout.
Drop in the participant's NDIS plan and the AI reads plan dates, state, categories and funding amounts, and even proposes a roster from your notes. You review and confirm before anything is applied.
Every budget line follows you across tabs — watch remaining funds move as you add shifts, before anything is committed.
Detected per state per plan period — including part-day holidays like QLD's Christmas Eve 6pm–midnight. Toggle any date and see the cost impact.
Shared supports from 2:1 to 2:3 priced per participant, sleepovers divided by ratio, evening and overnight bands split at the correct times.
Hold a category total fixed and split it into named buckets — $15k in Capacity Building as $7.5k psychology, $7.5k OT — splits can never change the total.
Import the official NDIA Support Catalogue once and every support item is type-ahead searchable with its price limit, in every state.
Expiry warnings from 60 days out, then start the new period keeping the roster, budgets and rates — claims and holiday exclusions reset for the new year.
Log invoices (or import a CSV) and track projected vs actual side by side, with pace warnings before a budget runs out.
Invite up to 5 colleagues into your workspace — same participants, budgets and documents, on one subscription.
Upload your logo and company details once — every document you generate carries them.
Every generated schedule is recorded — what, when, which layout, and the total at the time — so there's always an audit trail.
Every participant's funding, remaining budget, plan-end countdown and health status on one screen.
Saves automatically and syncs across your devices — and your team's.
Getting started
The free preview is the real product with one participant — no card, no time limit
Sign up with your email, tell us your role, add your company details once
Enter plan details — or upload the NDIS plan PDF and let the AI fill everything in
Shifts, ratios, sleepovers — every line tracks live, holidays and rate bands are automatic
Schedule of Supports and therapy schedules, branded with your logo, ready to sign
Unlimited participants, AI plan uploads and team seats from $9.90/mo
Pricing
Start free. No lock-in. Cancel anytime. All features on every paid plan.
Free preview
no card, no time limit
Monthly
AUD / month
Annual
AUD / year (≈$6.58/mo)
Bigger caseload? Add 25 more AI plan uploads anytime for $4.99/mo.
ROI Calculator
Adjust to match your caseload and see where the time goes
Time estimates are conservative averages based on typical provider workflows. Individual savings will vary.
FAQ
Any NDIS provider who manages participant budgets. Built originally as an internal tool for a provider's finance team — it works for SIL providers, support coordinators, plan managers, community access providers, allied health providers and respite services. You pick your role at setup and the workspace adapts.
The full calculator for one participant — rosters, ratios, public holidays, budget tracking, claims and your company branding — free for as long as you like, no card needed. A subscription unlocks unlimited participants, AI plan uploads, auto-fill, exports and team seats.
A professional PDF listing all funded supports for a participant — NDIS item numbers, shift times and ratios, weekly and plan totals, public holiday dates billed at the correct rate, provider details and signature blocks. Choose a summary or a full day-by-day layout that reconciles line by line. Most providers attach it to their existing service agreement.
Every subscription includes 5 seats. Invite colleagues by email from your Company Profile — they log in with their own account and see the same participants, budgets, rosters and documents. Remove a seat anytime and access ends immediately.
Upload a participant's NDIS plan and the AI reads the plan period, state and each category's funding. It can also propose a weekly roster from your shift notes. You review and confirm before anything is applied — you stay in control.
The 2026–27 NDIS Pricing Schedule is built in, with per-category presets (core, therapy, coordination, behaviour support and more). You can also import the official NDIA Support Catalogue CSV to make every support item selectable at its price limit — and re-import each July when new prices land. Negotiated rates below the cap are fully supported, with a gentle flag.
Your data is stored securely in your Kevria account, scoped to your login (and any team seats you invite), and syncs across devices. We use your email only for account access — never sold or shared. See our Privacy Policy for details.
Contact us at support@kevria.com — a human reads it.